WE OFFER A VARIETY OF CREATIVE VIRTUAL SERVICES TO SUIT EVERY NEED
Rare Affairs produces successful virtual events from start to finish. Moving your event into a virtual format requires purposeful design, experienced partners, and careful consideration in order to ensure the attendee experience is not only impactful and engaging, but exceeds expectations while realizing the purpose and goals of the event. Over the past year, we’ve helped client’s transition many in person events to online formats. Whether it’s consulting and advice or full service virtual event management that you are looking for, consider contacting Rare Affairs.
The picture on the right was taken when Laura and Chris went to pre-record audio and video content for a client’s Virtual AGM. We really are a full service event management company. Plus we make those masks look good!
Here are just a few of the things our team can do to help:
- Strategic Program Design
- Project Management (timelines, schedules, budgeting)
- Vendor and Supplier Sourcing (tech, presenters, emcee, entertainment)
- Production Schedule / Show Flow (creation of the detailed run of show including emcee notes, AV cues etc.)
- Mobile App Sourcing, Customization, Support and Management
- Speaker/Presenter Support (manage rehearsals, assist with questions, contracts and tech support need)
- Registration & Attendee Communication
- Engagement Ideas
“We have worked with Sherryl Parsons and the team at Rare Affairs many times over the past 10 years. Each and every time they have proven to be fantastic event planners. We just finished an online/virtual program with them (a 3 day Virtual Leadership Summit for 300 people) and I am happy to say that their abilities have translated to the online environment.
In particular, they are 1. Uber organized 2. Extremely dedicated to making the client’s needs and challenges their own, and 3. A constant positive presence even under the increased stress that online events create.
I can’t say enough good things about Sherryl Parsons and the team at Rare Affairs. Truly remarkable!“
Roger Hasket - President, Engagement UnlimitedWE ALSO OFFER A VARIETY OF CREATIVE HYBRID SERVICES TO SUIT EVERY NEED
Event Professionals must have the knowledge, experience and resources necessary to plan and execute safe events that not only meet, but exceed, the required safety measures put in place by our Province. It’s our responsibility to design abundantly safe events as our industry begins to reopen and well into the future. This means redefining success metrics and looking at new and safe ways to meet objectives and create meaningful experiences for clients and attendees.
The pictures to the right were taken after a virtual webinar event Rare Affairs organized for one of our amazing association clients which was followed by attendees hiking the Grouse Grind and then they were rewarded with a beautiful COVID safe BBQ dinner at sunset on top of the world for finishing.
Over the past few months, Sherryl Parsons of Rare Affairs along with many industry professionals from around the globe, participated in a course on Pandemic Meeting & Event Design. The course was developed by the Event Leadership Institute (ELI) in Partnership with Meeting Planners International (MPI). It focused on assessing the current environment and mapping new ways to prepare event strategy, design, execution, and evaluation. From risk management to venue protocols; contract clauses to user experience; food and beverage to marketing, it covered the areas most impacted by the pandemic and supports event professionals in developing and designing well-informed, future-forward events.
As we move from virtual to hybrid and eventually back to in person events, consider working with Rare Affairs Event Management to help you:
- Build an elevated event strategy that meets your needs in a post/pandemic environment
- Source and implement resources for safer event design
- Identify and select event sites and suppliers that exceed government and clients health and safety requirements
- Manage and monitor onsite health and safety protocols during the event
A Few Of Our Wonderful Clients We Have Helped Recently
Rare Affairs organized an educational series of three webinars followed by three Covid safe in-person events for the Association of Corporate Growth BC.
Rare Affairs recorded, produced, and live streamed the Annual General Meeting for the Downtown Langley Business Association & Discover Langley City.
Rare Affairs executed a fully virtual three day Leadership Summit for 300 of the top leaders at First West Credit Union who were spread throughout BC.
Rare Affairs flipped the Island Savings Awards Show into a fully virtual 70’s themed event which was a blast. Then we helped them with a multi-day summit.
